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Travel

All approved travel must be submitted through Emburse Enterprise (fka Chrome River). 

*Please note that we are in the process of updating our Guides.  Effective immediately, the Executive Council Checklist document that is referenced is not required and the AB1887 travel ban has been lifted.

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Access
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Guides
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Board Deadlines
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FAQ help icon Help

Training

First things first!  If you haven't done so already, you will need Emburse training before you can submit requests to travel.  Emburse training is provided through a training video located in myAVC (log into my.avc.edu à Pagesà Trainingà Emburse Enterprise.  This training video walks you through the Emburse System and collects the information ITS needs to provide you with access to the system. You MUST watch the video in it's entirety in order to be given access. Please reach out to travel@avc.edu with any questions.

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Access

To access the Emburse Site, a minimum of 48 hours after Training, log into my.avc.edu à Tools à Employee à Emburse Enterprise

 

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Policy & Procedures

*Please note that we are in the process of updating our Guides.  Effective immediately, the Executive Council Checklist document that is referenced is not required and the AB1887 travel ban has been lifted.

Student Travel Policy and Procedure - updated 2-9-2022 (Updated Policy Coming 8-1-2025)

Employee Travel Policy and Procedure - updated 8-30-2022 (Updated Policy Coming 8-1-2025)

 

Emburse Virtual Card Guidelines

Approving Requests in Emburse - updated 1-25-2023

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Guides

Here are some guides to help you through the Process.

Emburse Travel Flowchartupdated 10-25-2023

Pre Approval:

Pre Approval Quick Reference Guideupdated 8-30-2022

Expense:

Training Booklet Expense.pdf - updated 1-2020

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Forms

These are the forms you'll need for travel - Forms must be typed and sent through Adobe Sign for Signature! 

Expense Documentation Checklist - updated 8-30-2022

Facilities Vehicle & Gas Card Request 

Occupancy Tax Waiver Form - updated 7-8-2021

Procurement & Virtual Card/Standing Purchase Order Agreement

Pre Approval Documentation Checklist - updated 10-25-2023

Student Field Trip Waiver - updated 12-12-2024

Student Roster - updated 1-9-2024

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Board Deadlines

Travel Authorization Report
Pre Approvals must be received by the deadline dates listed within the Board Deadlines to ensure processing on the Travel Authorization Report.  Pre Approvals that miss the deadline will be processed for the next scheduled Regular Board of Trustees meeting.

Click here for a list of Board Deadline dates.

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FAQ

Emburse Frequently Asked Questions (FAQs)

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Help

Click here for Working Sessions

Pre-Approval and General Travel Questions
Email:  travel@avc.edu
Phone:  661-722-6310

Expense Reports and Reimbursements
Email:  accounts_payable@avc.edu
Phone: 661-722-6309

 

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