Travel
All approved travel must be submitted through Emburse Enterprise (fka Chrome River).
*Please note that we are in the process of updating our Guides. Effective immediately, the Executive Council Checklist document that is referenced is not required and the AB1887 travel ban has been lifted.
|
Training | 
|
Access |
|
Policy & Procedure | 
|
Guides |
|
Forms | 
|
Board Deadlines |
|
FAQ |  |
Help |
Training
First things first! If you haven't done so already, you will need Emburse training before you can submit requests to travel. Emburse training is provided through a training video located in myAVC (log into my.avc.edu à Pagesà Trainingà Emburse Enterprise. This training video walks you through the Emburse System and collects the information ITS needs to provide you with access to the system. You MUST watch the video in it's entirety in order to be given access. Please reach out to travel@avc.edu with any questions.
Access
To access the Emburse Site, a minimum of 48 hours after Training, log into my.avc.edu à Tools à Employee à Emburse Enterprise
Policy & Procedures
*Please note that we are in the process of updating our Guides. Effective immediately, the Executive Council Checklist document that is referenced is not required and the AB1887 travel ban has been lifted.
Student Travel Policy and Procedure - updated 2-9-2022 (Updated Policy Coming 8-1-2025)
Employee Travel Policy and Procedure - updated 8-30-2022 (Updated Policy Coming 8-1-2025)
Emburse Virtual Card Guidelines
Approving Requests in Emburse - updated 1-25-2023
Guides
Here are some guides to help you through the Process.
Emburse Travel Flowchart - updated 10-25-2023
Pre Approval:
Pre Approval Quick Reference Guide - updated 8-30-2022
Expense:
Training Booklet Expense.pdf - updated 1-2020
Forms
These are the forms you'll need for travel - Forms must be typed and sent through Adobe Sign for Signature!
Expense Documentation Checklist - updated 8-30-2022
Facilities Vehicle & Gas Card Request
Occupancy Tax Waiver Form - updated 7-8-2021
Procurement & Virtual Card/Standing Purchase Order Agreement
Pre Approval Documentation Checklist - updated 10-25-2023
Student Field Trip Waiver - updated 12-12-2024
Student Roster - updated 1-9-2024
Board Deadlines
Travel Authorization Report
Pre Approvals must be received by the deadline dates listed within the Board Deadlines to ensure processing on the Travel Authorization Report. Pre Approvals that miss the deadline will be processed for the next scheduled Regular Board of Trustees meeting.
Click here for a list of Board Deadline dates.
FAQ
Emburse Frequently Asked Questions (FAQs)
Help
Click here for Working Sessions
Pre-Approval and General Travel Questions
Email: travel@avc.edu
Phone: 661-722-6310
Expense Reports and Reimbursements
Email: accounts_payable@avc.edu
Phone: 661-722-6309