Student Services
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Duplication Process, Procedures & Forms

The Duplication Center is happy to process District Employee duplication requests electronically or manually. At this time, the Duplication Center is unable to process Public or Student requests.

Below please find the processes and procedures for both methods, along with the necessary forms required:
 

Electronic Method:
District Employees should send an email to copycenter@avc.edu 2 business days before copy job should be completed.  For quality assurance, District Employee should include a pdf copy of the filled out Duplication Request Form, or, alternatively, provide the following information in the body of their email request:

  • Date and time needed by (customarily, 1-2 day turnaround; however, if urgent, please contact one of the Duplication/Mailroom Technicians at ext. 6106 or 6067 to make special arrangements);
  • Number of copies;
  • Is copy request copyright protected?  If yes, District Employee must confirm in his/her email that he/she has received the appropriate copyright permission from the publisher prior to submitting the request for duplication;
  • Color of paper (White, Gray, Blue, Almond, Pink, Green, Tan, Goldenrod or Yellow);
  • Single-sided or double-sided (we recommend double-sided to reduce paper usage);
  • Collated and/or stapled;
  • If grant funded, what is the department name; and
  • Any special instructions.

Manual Method:
District Employees simply need to fill out a Duplication Request Form and submit it to the Duplication Room located in the BE Building 2 business days prior to when copy job should be completed.  If request is urgent, please contact one of the Duplication/Mailroom Technicians at ext. 6106 or 6067 to make special arrangements. 

For items involving the AVC Logo or that impact the image of the District, District Employees must also fill out a Publication Approval Form for review by the Public Relations Office. Printing projects covered by this form include, but are not limited to:

  • Posters and flyers
  • Brochures
  • Programs for Performances/Events
  • Bulk  Mailings
  • Official Publications and Forms

A copy of the approved Publication Approval Form must be attached to the Duplication Request Form or scanned in as part of the District Employee's email (if electronic request submitted).

Palmdale Requests:

  • Duplication requests to the Palmdale Center are delivered on Tuesdays and Thursdays only.  District Employees are able to pick up duplication requests at the Lancaster site as preferred.

Forms: