Admissions & Records

Admissions & Records: Frequently Asked Questions

I’m a new student, where do I start?

Click Prospective Students to learn about the admissions process.  Becoming an AVC student is as easy as Apply, Plan, and Pay!

When and how do I apply?

Apply online! using CCCApply.  When applying for a term, make sure that you apply by the deadline to receive a registration appointment.

New Students -- Complete the online application.  The account you create is only for the application process.  You will be asked to provide an email address.  It is important to remember this address.  After your application is approved, AVC will email you a Student ID number and a myAVC account user ID to the email address you used to apply with.

Returning Students -- If you were enrolled at Antelope Valley College during the prior semester you may register online using myAVC.  You do not need to submit an application.

If you are a Special Admit student -- a student enrolling in college courses who will not be graduated from high school as of the start of the college semester.  Students who take college classes and K-12 classes at the same time have additional enrollment requirements. -- Complete the online application.  Download the Special Admit K-12 form. Please call the Admissions and Records Office at (661) 722-6504 with any questions. 

If you are an international student -- a citizen of another country visiting or planning to visit the United States to study on an F-1 Student Visa -- please do NOT complete this online application. Contact the Antelope Valley College for special application instructions and forms.  Please call (661) 722-6342 with questions.

How can I get priority registration?

If you have attended AVC in the past year or completed an admission application as a regular student for the registration term, you may be eligible for a priority registration appointment. View the Registration Dates for application and registration deadlines.

Special Admit (K-12) students are not eligible for Priority Registration.

For students who are eligible for a registration appointment, view the Order of Priority Registration for more information.

You may view which components of Matriculation you have completed by logging into your myAVC account and clicking the College Services tab.

How do I find my Priority Registration Appointment?

When Priority Registration appointments are available for a term, a link on the myAVC home page will be available. Click the link to see your registration time.  Make sure to register when your time begins.

How do I add/drop a course?

You may add/drop a course on the web using your myAVC account.

  • Click the Register and Access Student Records link on the home tab.
  • Click the Student link.
  • Click the Registration link.
  • Click the Select Term link.  Select the term and click the Submit button.  You will be taken back to the menu.
  • Click the Add/Drop Classes link. 
  • Enter the CRN (or CRNs) and click the Submit Changes button.

During Priority Registration, you should access your myAVC account before your registration time to check your registration status. If you encounter difficulties logging into your myAVC account, visit the myAVC home page for assistance logging in or other technical assistance.

Some courses have prerequisites, co-requisites, or other registration restrictions. For more information about a course, go to Lookup classes, search for your course, and click the BLUE CRN link. 

After a course starts, you may add online using an Add Authorization Code given by the instructor until the last date to add.  AACs replace signed add slips. For more information on AACs, visit the AAC home page. For more information dates and deadlines, view the Registration Dates. For specific add dates for a course, go to Lookup classes, search for your course, and click the BLUE CRN link.

Using an AAC code is:

E – Enter AAC

A - Authenticate

S – Submit Changes

Y – You will see the changes when you review your schedule

What are Registration Errors?

Some courses have registration restrictions.  You must meet the requirements before enrolling in a course.

The most common registration errors are:

PREQ – prerequisite error (you need to have taken another course first or received a certain score on the AVC assessment test before enrolling in the course.  English, Math, Reading and many other courses have prerequisites.)

CORQ – co-requisite (there is another course that needs to be taken concurrently.  Example is BIOL 101 lecture and lab)3

TIME CONFLICT – time conflict (one or more course meeting days overlap with another course you are registering for)

CLOSED SECTION-AUTH REQ – closed class (the class is full and there are no more available seats)

REPEAT COUNT EXCEEDS… – repeat error (you have already taken the course and cannot enroll without prior authorization)

Resolving registration errors may require you to seek assistance from Admissions and Records or the Counseling Office.  Many registration errors can be avoided by reviewing your records, checking course times, etc. prior to attempting registration.

When is a picture ID needed?

Picture ID is required for all transactions processed at the Admissions and Records Counter.

What if the class I want to register for is closed?

Select another open course to enroll in or keep checking Lookup classes to check for available seats your preferred course.

What do I do if I have a hold on my records?

You can view holds on your record though your myAVC account. If you have a question about a hold on your record, visit the Admissions & Records office with a picture ID. You will be referred to the appropriate office. Many holds prevent registration and should be resolved as soon as possible.

When do I pay for my classes?

After registering for a course you have to pay by all posted deadlines. If you plan to receive financial aid, make sure all paperwork is complete and in order to avoid being dropped. Click the links below for additional information regarding deadlines and fees.

Graduation Office FAQs

What is the difference between Commencement and Graduation?

Commencement - The ceremony held at the end of each Spring term to recognize degree and certificate achievement. All students who apply for graduation are eligible and encouraged to participate in the ceremony. Participation in the annual Commencement ceremony does not indicate the completion of your degree or certificate.

Graduation - The official awarding of a degree or certificate to a student's records after all degree requirements and proficiencies are met. Students must apply for graduation to earn their degree or certificate. See the Graduation Office or website for more information.

How is a cumulative GPA different from a cumulative GPA for Graduation?

Cumulative GPA - A grade point average consisting of AVC coursework and the articulated coursework from other accredited schools attended.

Cumulative GPA for Graduation - A grade point average consisting of degree applicable AVC coursework and the articulated coursework from other accredited schools attended.  A cumulative grade point average of 2.0 ("C" average) is required to graduate.

Are there any costs for applying for a diploma or certificate?

There are no costs for applying for a diploma or certificate. All students are issued one original diploma and/or certificate per degree at no cost.

How do I know if I am ready to graduate?

Review your degree requirements and Education Plan. It is recommended meeting with a counselor to ensure you are meeting all the degree requirements. The Graduation Office cannot advise students of specific coursework to complete degree requirements.

What is the process for Graduation?

Confirm with a counselor to ensure that all your degree requirements are met.

Ensure that you have declared your major. If not, then complete the form with the Admissions and Records Department.

Ensure all official transcripts from other schools or institutions are on file.

Go online to complete a Graduation/Certificate application. Applications can be submitted online, through the U.S. Mail or in person to the Graduation Office.

A preliminary evaluation will be sent to your AVC email account showing the courses completed and in progress that meet the degree requirements. To find out the specific coursework needed for degree, check out the appropriate AVC catalog or see a counselor.

A final evaluation is completed and will be sent to your AVC email account once the graduation term has ended and grades are posted. Students will be notified by email if the degree requirements were not met. If a student did not meet the degree requirements, it is recommended they meet with a counselor. Not having all transcripts on file and articulated will delay the evaluation process.

Degrees and Certificates will be posted to a student's records so official transcripts can be requested from the Transcript Department.

Students will be notified by email when Diplomas and Certificates are available for student pick-up.

When do I need to complete a graduation application?

Applications are received by the Graduation Office either in person, by U.S. Mail, or through the Graduation website. Priority application processing is October 15 for Spring/Summer graduates and April 15 for Fall/Intersession graduates. Registered Nurses must submit applications by the end of the second term. There are no deadlines to apply for certificate programs.

Important: If you have prior coursework from another school or institution, submit your application one term prior to your last term so your coursework can be articulated and entered in your AVC records.

What If I have coursework from another school or institution?

Make sure that the most recent official transcript has been received by AVC. Be sure to notate all schools attended on your graduation application.

How often are degrees and certificates awarded?

Degrees and certificates are awarded at the end of Spring, Summer, and Fall terms.

When is the next commencement ceremony?

Antelope Valley College has one commencement ceremony per year.  The 2014 Commencement is Friday, May 30, 2014, at 7:00 p.m. at the Marauder Stadium.  Rehearsal is at 2:00 p.m. on Thursday, May 29, 2014. Please contact Student Development for more information.

Where do I get my cap and gown?

Cap and gowns can be purchased at the AVC Marauder Bookstore beginning the week after Spring Break.  A tassel is included with the cap and gown. Tassels for honor students can be purchased separately from the bookstore.

Will my name appear in the annual Commencement brochure?

Yes, unless you have elected to have your information marked as confidential. Under the Family Education Rights & Privacy Act (FERPA), your name will not be added to the commencement brochure if you have elected your information to be confidential. To see if your records are marked confidential, please see Admissions and Records. The annual brochure lists those students who are scheduled for graduation during the current Fall, Spring, and Summer terms. If a student has earned their degree before those terms, they will not be included in the brochure.

How will my name appear on my diploma?

The name on your AVC records will appear on your diploma. Please come to Admissions and Records, located in the Student Services Lobby, to update your name, address and/or confidentiality status.

When will my diploma be available for pick-up?

It is encouraged that all local graduates pick-up their awards. Students must bring a photo ID.

Fall 2013 - Estimated date for pick-up by February 2014

Spring 2014 - Estimated date for pick-up by July 2014

Summer 2014 - Estimated date for pick-up by August 2014

 

Transcript Office FAQs

International Student Program (ISP) FAQs

Where can I find links related to International Students?

Which visa types does AVC accept?

AVC only accepts F-1 Student Visas.

How do I get an F-1 Student Visa?

Visit http://www.unitedstatesvisas.gov/obtainingvisa/index.html for information on obtaining an F-1 Student Visa.

How do I change my visa status to an F-1 Student Visa?

Complete an I-539 by visiting http://www.uscis.gov/files/form/i-539.pdf

What is an I-901 fee and how do I pay?

Visit http://www.ice.gov/sevis/i901/faq3.htm for more information on the I-901.

Visit https://www.fmjfee.com/index.jhtml for more information on paying for the I-901 online.

Are there any other fees pertaining to the F-1 Visa?

Visit http://travel.state.gov/visa/vofees.html for more information on fees pertaining to F-1 Student Visas.

Is there an application fee for AVC?

No. There is no application fee for AVC.

What is the TOEFL?

Visit www.ets.org/toefl for more information on the TOEFL.

When is the TOEFL required?

If your country’s primary language is anything other than English then you will need to take the TOEFL and earn at least a 45 on the iBT or 450 on the PBT.

How do I show proof of TOEFL exemption?

If you graduated from a US high school or completed ENGL 101 at an accredited university then the TOEFL requirement can be exempted.

What are the current tuition and fees costs for AVC?

Current tuition and fees are due at the time of registration. As of fall 2009, out of state tuition is $190 plus a $26 fee per unit totaling $216 per unit. (Tuition and fees are subject to change without notice).

Are there any dormitories or other housing on the AVC campus?

No. There are no housing options on AVC's campus.

Can I work while I hold an F-1 Visa?

Yes, but not off campus. You can start working after the completion of your first full term at AVC. You will need to request a letter from your coordinator after you have been offered a job on campus.

What is the financial obligation required for AVC?

A Minimum of $18,000 on a bank or financial statement must be provided prior to acceptance.

What is the health insurance requirement for AVC?

Insurance from a US agency showing full medical coverage with a minimum of $250,000 in lifetime medical coverage must be provided prior to the beginning of your first term. (Travel insurance not accepted). Medical coverage must be maintained the entire time you are here as a student

How many units are required to maintain F-1 visa status?

12 units for the fall and spring

What is the minimum GPA required to maintain F-1 visa status?

A 2.00 is the minimum GPA required to maintain F-1 visa status.

If my personal information changes, how soon do I notify AVC?

You must let the International Student Program Coordinator know of any changes to your address, phone number or any information pertaining to maintaining your F-1 visa status within 10 business days.

What is OPT and how do I file?

Visit http://www.ice.gov/sevis/students/opt.htm for more information on OPT and filing information.

Where is more information on financial aid or loans?

Loans for International Students http://www.edupass.org/finaid/loans.phtml

What if I have a question for the US Embassy or Consulate?

http://usembassy.state.gov/

Veterans Affairs Program FAQs

How do I contact the VA?

www.gibill.va.gov – VA Education Benefit website.

888-442-4551 – VA Education Benefit (GIBILL) information line.

877-823-2378 – VA certification automated line.

877-838-2778 – VA Direct Deposit line.

800-827-1000 – General VA benefits line.

800-273-8255 – Veterans Crisis Prevention Hotline.

What VA Education Benefits are available?

  • Post 9/11 GIBILL – CH. 33
  • Montgomery GIBILL: Active Duty – CH. 30
  • Montgomery GIBILL: Selected Reserve – CH. 1606
  • Reserve Educational Assistance Program (REAP) – CH. 1607
  • Survivors’ and Dependents’ Educational Assistance Program – CH. 35
  • Vocational Rehabilitation – CH. 31 (Special Initiation and Processing Required)

How do I apply for VA benefits?

Apply online at www.gibill.va.gov . Contact the program coordinator for specific instructions.

What documents do I need to apply for benefits?

  • DD214
  • Eligibility Letter
  • Copy of completed VA application
  • Education Plan through AVC Counseling Center (see Counseling Center for details)

Other documents needed for dependent benefits (CH. 35: Birth Cert, Marriage Cert, Death Cert (when applicable), and for both Reserve benefits (CH. 1606/7) NOBE/2384.

Please contact the program coordinator for specific documents needed for your file.

How do I request Certification?

All veterans and dependents using VA Education Benefits must have complete files (including the Education Plan) prior to the end of the first certified semester of attendance at AVC.

Certifications are processed by email or in person using the AVC Form Blue document in the VAP office.

Education Plan updates and revisions should be made through the Counseling Center.

Where can I find online resources related to VA benefits?

What steps to I take to start school and collect VA benefits?

  1. Complete AVCs Admissions Application and the Matriculation components (assessment test, online orientation, counseling appointment, education plan).
  2. Apply for GI Bill benefits at www.gibill.va.gov and follow the steps for your particular program benefits
  3. Schedule a meeting with the Veterans Affairs Program (VAP) coordinator.  Make sure that you have all the required documents.

When will I receive my first check/direct deposit?

Please contact the VA directly for any payment amounts or payment schedule inquiries.

Am I eligible to apply for other financial aid?

Yes. Please contact the Financial Aid office to determine eligibility requirements.

What are my priority registration rights as a veteran?

Priority 1 registration for veterans is only available for veterans that separated from active duty, reserves or National Guard service within the last 2 years.  Click the Order of Priority Registration to view registration priorities.

What if I have a service-connected disability rating from 0-100%, what type of priority registration appointment would I get?

If you register with the Office for Students with Disabilities (OSD) here at AVC you will be entitled to priority registration, but it pertains to your disability rating not your veteran status.

How do I apply for the veterans' fee waiver for my dependents?

Please go to http://www.cdva.ca.gov/vetservice/waivers.aspx and complete the application and submit it to your appropriate county office.

Online Services FAQs

How do I logon to myAVC?

Users that have never logged in to myAVC before will have to first identify their user name. To find a user name, click on the How do I find my user name? link on the main myAVC home page.

This will open up a dialog box. Users must enter their last name, first name, 6-digit date of birth (two digits for the month, two digits for the day, and the last two digits of the year), and the last four digits of their Social Security Number. None of this information is case-sensitive. After completing all of the fields, click on the continue button.

The default login password to myAVC is the user’s 6-digit date of birth. Upon logging in for the first time, myAVC will indicate that the password has expired and require that the password be changed. The new password must be at least 8 characters in length and must contain at least one number and one letter.

All users that login to myAVC will now be required to answer five questions. These questions will be used for myAVC user password recovery purposes if needed. Be sure to print this page in case the answers are forgotten.

After answering the questions, click on the Save Changes button located in the lower right of the page. After saving the answers to the five questions, the user will be able to continue his or her myAVC session and will not see this screen again, unless the user chooses to change the answers to those questions.

If you encounter problems logging into myAVC, the home page contains information on logging in and how to contact technical support.

What if I forget my User name or Password to log into myAVC?

When you apply to AVC, you are given a user name. Your user name for myAVC is the first letter of your first name and your last name (no spaces). For common names, numbers will be assigned: jdoe1, jdoe2, jdoe3.

To get your User name, visit the myAVC home page and then click "How do I find my user name and password? Enter your information and click the "Continue" button.

If you forget your password, myAVC will now allow users to retrieve their passwords by answering three of the five saved security questions. These will be randomly chosen. To access this feature, click on the Forgot your password? Click here. link located on the main myAVC login page below the login fields. After clicking on the link, enter the myAVC user name associated with the lost password and click the Continue button.

The user will then have to answer three of the five secret questions. After answering these questions, click on the Continue button to reset the user password or Reset to reset the answer form and start over.

After successfully answering three of the secret questions, the user will then be able to reset his or her myAVC password.

Why should I use myAVC?

Registration – check your registration appointment and register online.

Announcements and Emails – keep up to date with information about events, activities, services and deadlines.

Calendar – keep up with your weekly schedule and important deadlines.

Channels – get easy access to catalog/schedule information, registration dates, Financial Aid status, Registration Appointment, Information updates and more!

Emails and Announcements: why should I read them?

AVC communicates a lot of information through announcements and emails.  If you miss these, you miss out on important information regarding deadlines and services.

How do I view my Final Grades or Academic Transcript?

To view your final grades or academic transcript, login to your myAVC account and follow these steps:

  1. Click the Register & Access Student Records link from the top-center channel on the myAVC home tab.
  2. Click the Student link from the Main Menu
  3. Click the Student Records link from the Student Services & Financial Aid menu
  4. You will see several links including View Holds, Final Grades, Academic Transcript, etc.
    • For Final Grades - click the Final Grades link, select the term you wish to see final grades for and click the submit button.
    • For Academic Transcript - click the Academic Transcript link and click the submit button.

How do I get more information on myAVC features?

After you login to your myAVC account, click the Tutorial tab.