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Board Policy

The District requires consistent email signatures across all departments and programs to help ensure that all email on behalf of AVC meets professional standards, represents the quality of our work and the college's business, and provides relevant information to support business processes. An email signature template is provided by the Marketing department and must be used without additions or changes. Please see the sample below.

Administrative Procedure

  • AVC Email Signatures: An email signature template is provided by the Marketing department and must be used without additions or changes. Please see the sample below.
     
  • Logos/Images: Except for the official AVC logo, use of images within the email signature is not permissible. Images can come across as attachments and add to the complexities of downloading an email for the recipient. It is also important to note that many email clients and mobile devices block the appearance of logos and images. Further, the use of personal images, is inappropriate in a professional setting and should not be used in any communications on behalf of the College.
     
  • Web Addresses: The inclusion of the AVC web address (www.avc.edu) is the only web address for all college email signatures.
     
  • Quotes: The use of personal or favorite quotes or epigraphs in an email signature is inappropriate in a professional setting and should not be used in any communications on behalf of the College.


Sample Email Block Signature:
your name
your title
Antelope Valley College | Department
3041 West Avenue K
Lancaster, CA 93536
phone: 661.722.6300, ext. XXXX | fax: 661.722.6XXX| e-mail: yourname@avc.edu
www.avc.edu

Antelope Valley College


Out of Office Email Replies: When you will be out of the office for an extended period of time, please create an email out-of- office response that follows the email signature template.